REPORTING FORM

CLUB NAME & CATEGORY : AROOR GEMS , CATEGORY - B

PART 1 - General Functions.

1.For conducting Director Board Meeting every month (10 x 10pts)

2.For conducting family meet every month [10 x 10pts]

3.For submitting monthy Activity report through Regional website before 15th of the following month (10 x 10)

4.For installing office bearers for 2016 -17 before 31.07.2016

Attach Invitation

5.For submitting the audited accounts for the year 2015-16 along with August monthly report

Attach Copy

6.For submitting the budget for the year 2015-2016 along with August 2015 monthly report

Attach Copy

7. For submitting Club Goals & Action Plan for 2015-2016 along with August 2015 monthly activity report

Attach Copy

8. For submitting a Calender of events for 2016 -17 along with August 2016 monthly report

Attach Copy

9. For submitting updated history of the club to RSD Historian and RS before 31st December 2016

Attach Copy

10.For selecting office bearers for 2017- 18 before 31.12.2016 and report in the December 2016 report

Attach Copy

11. For sending Ballot paper to IHQ before 31.12.2016

Attach Copy

12.For celebrating Charter Night of the club and honouring existing Charter members in the meeting

13.For celebrating Founder's day (December 8) at club level

Attach Copy

14.For celebrating Onam/Christmas/Idulfitar/Deepavali (Any Two) 25 x 2

15.For celebrating Independence day / Gandhi Jayanthi/ Children's Day/ Republic Day (Any Two- 2 x 25)

15.For observing UN Day (Oct. 24) Word Cancer day (Feb.4) AIDS Day (Dec. 1st) (Any two) 2 x 25

17.For celebrating Y's week (Global Promotion Week December 2 to 8). Any one of the following programmes should be conducted and the details may be reported with Photographs.

a.Conduct Blood Donotion camps/Medical camps

Attach Copy

b.Conduct awareness Camps on Kidney Diseases, Cancer , Organ Donation etc

Attach Copy

c.Visiting Palliative Care units.

Attach Copy

d.Conduct seminar on solid waste management/ solar energy/ Traffic awareness etc

Attach Copy

18.For maintiaining Club records, Membership Register, Attendance Registor Minutes Book, Accounts Book, Club Album and presenting the same to RD and DG during their visit

19.Official visit of RD and Team

20.For Official visit of LRD and Team

21.For Official visit of DG and team

22.For publishing two bulletin/News letters before September 2016 and March 2017. 2x 50

23.For updating the club members details and photographs before 31 August 2016 in the website

24.For forwarding the photographs of the programme and activites of the club to RBE/DBE once in every 3 months. This can be sent either as soft copies or hard copies.

25.For honouring past Presidents of the club at a General Body meeting of the club

26.For having a chartered Y's Menettes' Club before 31.12.2016

27.For having an active Y's Lings' Club before 31.12.2016

28.For contributing an advertisement worth Rs.3500/-to Regional Bulletin

29.For conducting a club family Picnic before 30-04-2017

30.For organising or participating in cluster meetings before 31st March 2017 (3 or more clubs) in addition to District programmes DG's/DDG's to co-ordinate. Minimum 40% family attendance is compulsory

Total

PART 11 (i) SERVICE PROJECTS

A.Major Project : Contributing minimum Rs.20,000/-to Regional Project Renal Care and Dialysis

Attach Copy

Additional contribution of Rs. 20,000/- to the project(Maximum)

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B.Minor Project : Minimum Amount to be spent Rs. 10,000 for projects based on "Children our Future"

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For conducting Medical Camp/ Blood Donation Camp (Proof to be submitted)

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C.For organising Seminar on drug de-addiction to Higher Secondary and College Students jointly with any other agency. (Proof required)

Attach Copy

Total

PART II (ii) International Projects

a.TOF Minimum Rs. 1500 or Rs. 100/- per member whichever is HIGHER

b.RBM CHF 8 for 1 net (Rs.536/-) upto five nets. 50 points per net

c.Bonus Points for Additional contribution to RBM 100 pts for every additional net subject for a maximum of 20 nets. Any contribution beyond 20 nets will be honoured with special recognition awards

d.For enrolling one PWA Fellow

e.Bonus points for enrolling additional PWAF Fellow

f.For enrolling one Double PWA Fellow

g.For a brother club link up with clubs in other Region (Submit copies of correspondance)

Attach Copy

h.For having a brother club link up with Clubs in other two Regions. (Submit copies of correspondance)

Attach Copy

i.For having an International Brother Club link up with clubs in other Areas (Send copies of correspondance)

Attach Copy

Total

PART III (i) Extention & membership Conservation

1.For retaining the membership reported as on 01.02.2016 in both the Semesters

2.For showing a net increase in membership over the paid membership on 01.02.2016 (For increase after reaching a minimum of 15 members). (Clubs with membership of 40 or above are exempted). 20 pts per member. Maximum 100 pts.

SI. No.	Semester Date	Total Membership	Ys Men	Ys Women	Ys Youth
1	10-2-2016	10	11	22	33
1	10-2-2016

3.For sponsoring and chartering a new Y's Men's club with minimum 15 members before 15.12.2016 and inagurating the same before 31.03.2017 or Reviving 1 sick club with 15 members before 31.01.2017 or adding 7 new members over and above the paid membership on 01.02.2016

Total

Part III (ii) Roster / Dues Payment

a.For submitting 1st half yearly roster along with Dues by Cash/DD before 10-08-2016

b.For submitting IInd half yearly roster along with Dues by Cash/DD before 31-01-2017

Total

Part IV (i) Regional,Zonal.District Activities

1For participation in Regional Cultural Meet (5 Y's Men, 5 Y's Menettes 5 Y's Lings) 10 pt per participant

2.For participation in Regional Sports Meet (5 Y's Men, 5 Y's Menettes 5 Y's Lings 10 pt. per participant.

3.For participation in any one of Regional /District Menettes Programmes (2 Y's Men 3 Y's Menettes) x 15 pts.

4.For participation in District Council Meetings by President and Secretary 4 x 2 x 10

SI.NO.

Date

President

Secretary

III

5.For participation in any one of the District programmes (Cultural Meet, Sports Meet, Games fest, Family Fest) Ym/Ymt/Ylg.5 x 10

SI.NO.

Date

Programme

No. of Ym.

Mark

Total

Part IV (ii) Youth Activities

1.For celebrating Lings night before 31 March 2017

2.For celebrating Childrens' Day only in Nov. reporting

3.For setting up Libraries in Schools

4.Distributing News papers to nearby Govt./Aided Schools for the accademic year

Attach Invitation

5.For organising a seminar on Drug De-addiction in Higher Secondary Schools or Colleges

Attach Invitation

6.For conducting Medical Camp/Cancer detection Camp/Blood donation camp along with Y's Men

Attach Invitation

7.For sending 3 Y's Lings to any Regional level Lings programme (25ptsx3)

Attach Invitation

8.For participationg in Dist.Youth Camps. (Minimum 2 Nos.)

Attach Invitation

9.For actively participating in the All Kerala Inter School Kids Fest

Attach Invitation

10.For Actively participating in the Celebro 2016

Attach Invitation

Total

Part IV (iii) Menettes Activities

1.For Inviting District Menettes Co ordinator for one General Body Meeting or a Menettes and Lings Night

Attach Invitation

2.For celebrating Menettes and Lings night before 30, April 2017

Attach Invitation

3.For Inviting Regional Menettes Co ordinator/Zonal Menettes Co ordinator as Chief Guest for Menettes and Lings Night

Attach Invitation

4.For organising and conducting awareness programmes on organic kitchen gardening in association with other institutions.

Attach Invitation

5.Conducting Seminars and other supportive works for the Women Empowerment through self employment

Attach Invitation

6.Visiting Paliative Care Units, Old Ages homes, Paraplegia patients etc

Attach Invitation

7.For conducting Medical Camps/Kidney diseases detection camps/Cancer detection Camp/Blood donation camps

Attach Invitation

8.For donating Rs.500/-to Y's Menettes International Project

Attach Invitation

9.For having a sister club link up with Y's Menettes club in another Region

10.For participation in any one of Area/Region/ Zone/ District Menettes programmes (2 Menettes Minimum)

11.For participation in District Council Meetings by President & Secretary 2x4x5pts

12.For participation in any one of the District programmes (Cultural Meet, Sports Meet,Games Fest, Onam Celebration, Family fest) 5 Y's Menettee x 10 points

13.For participating in Zonal Menettes and Lings Night

14.For participation in Regional Training at Zonal level for Menettes Presidents and Secretaries in July 2015 100 x 2

15.Observe World Women's day on March 8th

16.For conducting classes on cooking, Fabric Painting, Tailoring or any other self employment Training programme for women

17.For attending any of the Training Programmes/Seminar organised by District/ZonalMenettes Co ordinators (DMC, ZMC to report)

18.For organising seminar on Soild waste management, organic farming , solar energy etc involving public

19.For publishing important Menettes Club News/ Photographs in News papers (copies to be submitted) 2 x 25 pts

Grand Total

Part V (i) Leadership Training

1.For attending Regional Training at Zonal level for club officers in July 2016 (President, Secretary, Treasurer, Bulletin Editor and Web Master of Y's Men's Clubs and President & Secretary of Y's Menettes' Clubs to attend)

2.For attending Regional level Training for Menettes President and Secretary in the month of July 2015

3. For participation in incoming club officers (2016-17) Training organised by RD in April 2016- (President & Secretary elects of Men, Menettes club to attend)

Total

Part V (ii)-Image Building

1.For donating Rs.2000/- to All Kerala Inter School Kids Fest

2.For participation in Regional Sports Meet (5 Y's Men, 5 Y's Menettes 5 Y's Lings 10 pt. per participant.

3.For publishing important Club News/Photographs in news papers (3 different news items, copies to be submited) 25pts. X 3

4.For Inviting Guest speakers to any one of the family meeting

5.For organising awareness programme on Renal Care, organ donation etc

6.For honouring a Senior Y's Man (Past LRD and above)

7.For honouing a Public Servent

Total

Grand Total